NRS333.220. Personal property of using agencies: Classification; identification; records; list of lost, excess, forfeited or donated property; transfers; inventories; condemnation and sale; determination of value; refurbishment.

      1.  The Administrator shall:

      (a) Provide for classification of the personal property of the State in the possession of the using agencies.

      (b) Establish a process for identification of all such property.

      (c) Maintain records of that property.

      (d) Except as otherwise provided in this paragraph, determine which items of that property must be listed by each using agency pursuant to subsection 4. Any item which had an original cost of not less than the amount established by regulation of the State Board of Examiners and which has a useful life of more than 2 years must be included on the list.

      2.  Each using agency shall submit to the Purchasing Division a list on or before the last day of each month of all personal property for which it is responsible which was lost, stolen, exchanged or deemed excess. The list must include all forfeited personal property which was received by the using agency and all personal property which was donated to the using agency within the previous month. The list must be prepared by the officer entrusted with custody of the property and be approved by the officer’s supervisor or the head of his or her department or agency. A monthly physical count is not required for the preparation of the list.

      3.  The Administrator may transfer any personal property or forfeited personal property in the possession of a using agency to another governmental agency within the State or to an entity that is eligible to acquire federal donable surplus property, if that property is not necessary for the use of the using agency.

      4.  The records of personal property of the State must be maintained at all times to show the officers entrusted with the custody thereof and transfers of that property between those officers. Each using agency shall conduct an annual physical count of all personal property charged to it and reconcile the results of the annual physical count with the records of inventory maintained by the Administrator. The Administrator shall maintain the current records of inventory for each state agency.

      5.  The Administrator shall adopt regulations which:

      (a) Prescribe the procedure by which personal property may be condemned and disposed of, if of no further use to the State.

      (b) Provide that condemned property which the Administrator has not transferred to another governmental agency or entity that is eligible to acquire federal donable surplus property and which has an appraised value over $1,000 may be sold at a public auction. At least once within 15 days before the auction, the Administrator shall publish or cause to be published in a newspaper circulated in the area in which the sale is made a notice of the auction and a description of the property to be sold.

      6.  For the purposes of sale, the Administrator or a designated agent of the Administrator shall determine the value of personal property which is of no further use to the State. The Administrator may request the assistance of any department or officer having technical expertise regarding any such property to determine the value of the property.

      7.  The Administrator may elect to refurbish, in whole or in part, personal property which is of no further use to the State if the Administrator determines that refurbishment will increase the value of the property in an amount that exceeds the cost of the refurbishment. The Purchasing Division is entitled to reimbursement for the cost of refurbishment from the proceeds of the sale of the property.

      [36:333:1951]—(NRS A 1963, 1054; 1967, 63; 1969, 252; 1971, 1205; 1979, 175; 1981, 367; 1983, 267; 1987, 101; 1989, 2143; 1991, 620; 1993, 1565; 1997, 1272; 2001, 689)